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G Suite Permission Form

Memorial School will provide students from grades 3 through 8 with G Suite for Education accounts.  G Suite includes free, web-based programs like document creation tools, shared calendars, and collaboration tools. This permission form describes the tools and student responsibilities for using these services. As with any educational endeavor, a strong partnership with families is essential to a successful experience.


G Suite for Education runs on an internet domain purchased and owned by the Union Beach School District and is intended for educational use.  Your student’s teachers will be using G Suite for lessons, assignments, and communication.


IMPORTANT: Communication will be restricted to accounts within the UNIONBEACHSCHOOLS.ORG domain only.  Students will NOT be able to send or receive communication or documents from outside this password protected portal.


G Suite for Education is also available at home, the library, or anywhere with internet access.  School staff will monitor student use of Apps when students are in school. Parents are responsible for monitoring their child’s use of G Suite when accessing programs from home.  Students are responsible for their own behavior at all times.

Acceptable Use (Privacy and Safety)

Apps for Education is primarily for educational use. Students may use Apps for personal use subject to the restrictions below and additional school rules and policies that may apply.

Privacy - School staff and administrators have access to student email for monitoring purposes. Parents and guardians can and should ask their students for their passwords so that they may access their Google accounts.  Students have no expectation of privacy on the G Suite system.

Limited personal use - Students may use Apps tools for personal projects but may not use them for:

    • Unlawful activities
    • Commercial purposes (running a business or trying to make money)Personal financial gain (running a web site to sell things)
    • Inappropriate sexual or other offensive content
    • Threatening another person
    • Misrepresentation of Union Beach School District, staff or students. Apps, sites, email, and groups are not public forums. They are extensions of classroom spaces where student free speech rights may be limited.


    • Students may not post personal contact information about themselves or other people. That includes last names, addresses and phone numbers.
    • Students agree not to meet with someone they have met online without their parent’s approval and participation.
    • Students will tell their teacher or other school employee about any message they receive that is inappropriate or makes them feel uncomfortable.
    • Students are responsible for the use of their individual accounts and should take all reasonable precautions to prevent others from being able to use their account. Under no conditions should a user provide his or her password to another person.


Access Restriction - Due Process


    • Access to G Suite for Education is considered a privilege accorded at the discretion of the District. The District maintains the right to immediately withdraw the access and use of Apps when there is reason to believe that violations of law or District policies have occurred. In such cases, the alleged violation will be referred to the Principal for further investigation and account restoration, suspension, or termination. As a party of the Agreement with Google, the school also reserves the right to immediately suspend any user account suspected of inappropriate use.  Pending review, a user account may be terminated as part of such action.


Digital Citizenship

    • Treat others well. It hurts to get a mean email just like it hurts when someone is mean in the school hallway. When using email or making a post on a forum or web page, be kind. Everyone will see what you write so think before you type. Be careful with what you say about others and yourself.
    • Respect the rights of copyright owners. Copyright infringement occurs when an individual reproduces a work without permission that is protected by a copyright. If a work contains language that specifies acceptable use of that work, the user should follow the expressed requirements. If the user is unsure whether or not they can use a work, they should request permission from the copyright owner.
    • Students have First Amendment rights to free speech. Your rights can be limited in school, though. If you post something via email, chat or comment that disturbs the learning environment in your school, your right of speech may be limited. School web sites, email, and groups are for educational use and are not considered public forums for debating ideas. This means that a school has the right to limit student speech that disturbs the learning process in these areas.


These are the laws and policies that help to protect our students online:

Child Internet Protection Act (CIPA)


The school is required by CIPA to have technology measures and policies in place that protect students from harmful materials including those that are obscene and pornographic. This means that student email and web browsing is filtered and any messages or websites containing harmful content will be blocked to the best of the school’s ability.


Family Educational Rights and Privacy Act (FERPA)


FERPA protects the privacy of student education records and gives parents rights to review student records. Under FERPA, schools may disclose directory information (name, phone, address, grade level, etc...) but parents may request that the school not disclose this information.  The school will not publish confidential education records (grades, student ID #, etc...) for public viewing on the Internet. The school may publish student work and photos for public viewing but will not publish student last names or other personally identifiable information.  Parents may request that photos, names and general directory information about their children not be published. Parents have the right at any time to investigate the contents of their child’s email and Apps for Education files.

If you have any questions, please don’t hesitate to email the Office of Information Technology at dduarte@unionbeachschools.org

Student Grade*
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I understand that by participating in Google Apps for Education, information about my child will be collected and stored electronically. I understand that I may ask for my child's account to be removed at any time.*
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